Case Study: Cothrom Risk & Insurance Services

HYStat smart technology opened Cothrom Risk & Insurance Services eyes to the downtime-prevention power of a system that’s always on the alert for trouble. It also brought the comfort and energy efficiency they were looking for.

Project Name and Location:

Cothrom Risk & Insurance Services
2300 NE 9th Street, Suite 3
Fort Lauderdale, FL 33304

Client/Owner Contact:

Jordan Gillespie Partner
(754) 312-5408

Project Status:

Risk & Insurance Services

Project Scope:

As a rising insurance and risk management agency for a wide range of industries, Fort Lauderdale-based Cothrom knows the value of reducing losses and expenses by analyzing data. So when they had the chance to take better control of comfort and operating costs at their office by switching to a data-driven A/C monitoring service, they eagerly made the jump to Hill York’s HYStat.

With the agency in growth mode, HYStat’s smartphone app was an instant highlight. The remote connectivity and feature-rich functionality enabled an expanding team of partners who were working different schedules to easily view and change settings and manage office comfort levels outside of normal business hours.

As Hill York’s team of analysts monitored performance from a network operations center, Cothrom also saw the kind of data-driven communication they emphasize in serving their own clients. The upgrade to HYStat shed light on specific adjustments to enhance staff comfort, stabilize system performance, and generate cost reductions and efficiency gains. After the first full year under the HYStat program, Cothrom received a summary showing high marks for equipment performance despite its physical condition. The report did point out that a unit as old as theirs is vulnerable to breakdown.

“Giving Cothrom a data-based method to evaluate risks, make informed decisions and get a higher return on investment was something that closely mirrored their own service model,” said Hill York Senior Analyst Chris Hamilton. “That’s the heart of HYStat’s appeal – true predictive maintenance that contains costs, facilitates capital budgeting, and keeps unpleasant surprises from clouding an otherwise positive business outlook.”

Fatefully, it was a rapidly unfolding situation that prodded Cothrom’s management to fully embrace the technology. A small refrigerant leak in an outside air conditioning unit quickly grew, causing the system to freeze up during a hot spring day. The HYStat thermostat and sensors feeding live data to Hill York’s analysts detected a decline in cooling efficiency 24 hours before the leak became critical. An automated alert was issued and a call was made to Cothrom communicating the danger signs.

“Unfortunately, we put off service thinking we could just clean up the closet and it would all be fine,” acknowledged Jordan Gillespie, a partner at Cothrom. “The result was a broken unit and two days of downtime that created a very uncomfortable 82-degree office.”

Using HYStat’s remote capabilities before traveling to the site, a Hill York technician diagnosed the problem within 15 minutes of arriving and confirmed the need to replace the older unit.

“Our take-away from that experience was to believe in the analytical power of the technology to catch problems early and avoid unnecessary downtime,” observed Gillespie. “That’s why we invested in HYStat in the first place – data-rich remote monitoring backed by the professionalism of the Hill York team.”

In providing greater insight into their indoor climate and costs, HYStat supplies a power that’s putting Cothrom on very familiar ground: Being in control and able to analyze risks to make smart business decisions now and over the long term.

Download: Case Study: Cothrom Risk & Insurance Services (PDF)

Case Study: ICORR Properties International, Phase I, II, III

Project Name and Location: ICORR Properties International
2 North Tamiami Trail, Sarasota, FL
Phase I – Energy Efficient Controls
Phase II – Chilled Water Conversion
Phase III – VAV Controls
Client/Owner Contact: Earl Fossum, Vice President
ICORR Properties International
General Contractor: Hill York, 501 A Interstate Ct., Sarasota, FL 34240, 941.379.4535

Completion Date:
Phase I – April 2011
Phase II – July 2012 (Projected)
Phase III – February 2012

Project Scope: Phase I – This phase of the program was developed and implemented for two reasons. First, provide proof of concept to the owner. Second, to create a savings stream that would help fund future capital improvement projects. The scope of work included advanced building controls including demand control ventilation, optimal start time, variable frequency drive technology, etc. Hill York has been monitoring and reporting on the actual savings realized which have exceeded $77,000 annually, 121% of projected savings and included utility company rebates.

Phase II – Since the return on investment in the Phase I project was significant, it offered excess savings over the life expectancy of the equipment which was reinvested into needed infrastructure improvements at the facility. These investments included new air handling units and chillers that offer amongst the highest operational efficiencies on the market. The chillers utilize magnetic bearing technology which offers superior efficiency and sound attenuation. Phase II savings projections of over $100,000 annually are expected between energy savings and operations & maintenance reductions.
Phase III – The final phase of the program included a complete retrofit of the building VAV controls. The project involved system integration through Honeywell’s Trend line of controls where the VAV controls, air handlers and chillers would all be controlled and communicate through a common controls platform. The end user can access the program from anywhere in the world with the appropriate login information. Hill York can also access the system to continue identifying means of reducing energy costs, remotely troubleshoot system failures, and help minimize downtime.

At the completion of all three phases, One Sarasota Tower will have reduced its overall energy consumption by over 33% and should qualify for the prestigious Energy Star Building designation from the Department of Energy creating yet another avenue to promote the facility as one of Sarasota’s Premiere Class A commercial office spaces.

Download: ICORR Properties International Case Study (PDF)

Case Study: ICORR Properties International ENERGY STAR® Certification

ICORR Properties International’s Partnership with Hill York’s Energy Solutions Group Earned the EPA’s ENERGY STAR® Certification for Superior Energy Efficiency.

Project Name and Location: ICORR Properties International | 2 North Tamiami Trail, Sarasota, FL 34236
Client/Owner Contact: Earl Fossum | Vice President | ICORR Properties International | 941.954.2300
Completion Date: ENERGY STAR Certification – October 2013

Project Scope: Built in 1988, ICORR International Properties’ One Sarasota Tower is an iconic landmark of Sarasota’s downtown skyline. In 2011 the building needed major infrastructure upgrades as the building’s mechanical systems were at the end of their useful lives and were highly inefficient.

Engaging the services of Hill York’s Energy Solutions Group, ICORR implemented a three-phase infrastructure improvement plan that began with advanced building controls and evolved over a two-year period to include the design and installation of state-of-the-art, premium chilled water systems. All 3 phases were designed to increase energy efficiency and tenant comfort and reduce operating costs. The final phase of the program was a complete retrofit of the building’s Variable Air Volume (VAV) controls, allowing access and control of the system from all over the world via any Web-enabled device. Through Hill York’s Energy Services Agreement, energy engineers monitor building performance on an ongoing basis, making recommendations that spark additional improvements, cost reductions and efficiency gains over the long haul.

The results have been astounding. ICORR has seen 30 consecutive months of cost reductions on their utility bills. The building’s overall energy consumption is down by an annual average of 34% and the decrease in greenhouse gas emissions is equivalent to removing 181 passenger vehicles from Sarasota roads each year. What’s more, the 1st phase of the project reduced existing operating expenses, self funding the program in only 2.2 years and the entire project is projected to generate an additional one million dollars in positive cash flow over the equipment’s lifecycle, thanks in part to the Energy Services Agreement’s continuous enhancements.

Most notably, ICORR Properties International’s Partnership with Hill York’s Energy Solutions Group Earned the EPA’s ENERGY STAR® Certification for One Sarasota Tower. The prestigious designation signifies that the building performs in the top 25 percent of similar facilities nationwide for energy efficiency. The honor marks just the third commercial office building in Sarasota with ENERGY STAR® certification, culminating a team effort toward building a sustainable future for the facility, the community and the environment.

Praised as an outstanding example of co-authored energy solutions, the program was self-funding and delivered tremendous life cycle benefits. Hill York’s work in One Sarasota Tower has been featured in local business journals and national industry and energy publications.

Download: ICORR Properties International ENERGY STAR Certification Case Study (PDF)

Case Study: ADP Miami Headquarters

Hill York’s Energy Solutions Group implemented an array of energy conservation measures to help CBRE | Global Corporate Services improve efficiency, reduce costs, and enhance indoor comfort at the ADP Miami headquarters building.

Project Name and Location:

ADP Miami
10200 SW Sunset Drive
Miami, Florida 33173

Client/Owner Contact:

Brandon Pentolino
Senior Facilities Manager
CBRE | Global Corporate Services

General Contractor:

Hill York Air Conditioning & Energy Solutions
2125 S. Andrews Ave.
Fort Lauderdale, FL 33316

Completion Date:

June 2015

Project Scope:

As a world leader in commercial real estate outsourcing services, CBRE | Global Corporate Services takes a proactive approach to optimizing their clients’ facility management, energy efficiency and cost containment. At the heart of their infrastructure improvement strategy is a focus on replacing systems near the end of their life cycles, investing in green initiatives and ENERGY STAR® certification efforts, and lowering carbon emissions through reduced utility consumption.

When a 15-month evaluation of client building systems revealed a high percentage near the end of their useful lifecycle, CBRE sought bids from companies experienced in upgrading facilities with sustainable energy conservation programs. Hill York’s Energy Solutions Group prepared a comprehensive engineering assessment of CBRE’s ADP Miami property, the 92,100 square foot corporate headquarters of the international human resources consulting firm.

Among the findings that dramatized significant room for improvement was a total annual electricity cost that was 30% higher than the industry average according to the Commercial Building Energy Consumption Services (CBECS) database. The building’s ENERGY STAR® performance rating, meanwhile, placed it in the middle of the pack when compared to facilities of similar size and type. Hill York’s detailed utility bill and rate structure analysis, system review, and data logging of existing operating conditions earned the confidence of CBRE and a green light to move ahead with the project.

Applying a resourceful combination of project management and convergence of services expertise, Hill York launched a fast-track implementation of energy conservation measures in several critical areas. Working after hours and on weekends to minimize disruption to ADP’s operations, the HVAC installation team replaced existing DX rooftop package units and split systems with new high efficiency units.

To ensure maximum sustainable efficiency and savings, an Alerton direct digital control system was installed to provide temperature reset during moderate outdoor conditions and unoccupied building hours. Fine-tuning building performance even further, technicians set up a demand control ventilation system for the office areas and kitchen that monitors cooling activity and controls operation. The control strategy provides ventilated air on an as-needed basis, reducing building cooling loads and energy use during off hours.

With all three phases of the project completed, Hill York’s multifaceted energy conservation program is on track to be a cost savings super achiever for CBRE. The company’s investment of $785,000 in facility and infrastructure improvements at the ADP Miami headquarters is projected to bring an estimated energy savings of $63,063 a year. Along with generating a 28% reduction in annual electricity costs, the program is expected to qualify for approximately $5,370 in incentives through local utility rebate programs.

The long-term rewards loom even larger. Hill York’s emphasis on co-authored solutions that produce self-funding life cycle benefits delivers the ultimate return on investment: The entire program will be fully paid for out of utility savings over the useful life of the systems with plenty of tenant comfort and energy-smart building efficiency along the way.

Download: Hill York and ADP Miami Headquarters Press Release (PDF)